Appointment scheduling software
AutoHub360 gives UK car dealers a shared, colour-coded calendar for booking appointments, confirming them over WhatsApp in one click, and never losing track of who's due in next.
September 2026
MonthLegend
Today's appointments
Tuesday 2 September
Viewing · BMW 3 Series
Collection · Audi A4
Viewing · VW Golf
Repairs · Ford Focus
Direct answer
Appointment scheduling software is a shared calendar for booking, confirming and tracking vehicle viewings, collections and repair appointments. AutoHub360 colour-codes each one by type and status across month, week and day views, with drag-and-drop rescheduling.
Appointments are booked by your team, not submitted directly by customers—typing a customer's name while booking suggests matching leads from your CRM, so staff aren't retyping details from a phone call or enquiry that's already on file.
What's included
Every appointment carries the same detail, so nobody has to guess who's coming in or why.
Drag an appointment to reschedule it, resize it to adjust the duration, and jump between month, week and day views without losing your place.
Every appointment is typed and colour-coded—blue for viewings, purple for collections, orange for repairs—so the calendar reads at a glance.
Confirming a pending appointment can open a pre-filled WhatsApp message to the customer in the same click, no switching tools to follow up.
Typing a customer's name while booking suggests matching leads, filling in phone, email and the vehicle they enquired about.
Assign an appointment to a team member, and let each of them filter the calendar and list down to just their own bookings.
A reminder appears 30 and then 15 minutes before each upcoming appointment for anyone with the portal open, and has to be dismissed.
Appointment types
Every appointment is booked as one of three types, each with its own calendar colour so a glance tells you what's coming up.
Viewing — Blue
A customer coming to see a specific vehicle in person.
Collection — Purple
A customer collecting a vehicle they've already agreed to buy.
Repairs — Orange
A vehicle booked in with your own workshop or a third party.
Status lifecycle
Status is separate from type, so the calendar always shows both what an appointment is and where it stands.
Buyer's checklist
The useful question isn't whether a system can store a booking. It's whether the calendar actually helps staff avoid clashes and follow up on time.
Can staff drag to reschedule and see conflicts on the same calendar, or is booking just a form with no calendar behind it?
Is a viewing kept distinct from a collection or a repair booking, with its own colour on the calendar?
Can a booking be confirmed with the customer over WhatsApp in one click, or does staff copy details into a separate app?
Does typing a customer's name suggest their existing CRM lead, or does every booking start from zero?
Does the system proactively remind staff before an appointment is due, or only show it if someone happens to check the calendar?
Questions answered
AutoHub360's appointment scheduling software is a shared calendar for booking, confirming and tracking vehicle viewings, collections and repair appointments—colour-coded by type and status across month, week and day views, with drag-and-drop rescheduling.
No. Appointments are booked by your team, not submitted directly by customers. An enquiry from your website or Auto Trader becomes a lead, and staff turn that into a scheduled appointment—with matching leads suggested automatically as they type the customer's name.
Confirming a pending appointment can open a pre-filled WhatsApp message to the customer's number in the same action, so confirming and messaging the customer don't need two separate tools.
Yes. Each appointment can be assigned to a team member, and staff can filter both the calendar and list views down to only their own appointments with a single toggle.
An appointment moves from Pending to Confirmed, then to Completed or Cancelled. The calendar colour reflects both its type and its current status, so a completed or cancelled appointment looks different at a glance from one still upcoming.
Yes, for anyone with the portal open. A reminder appears 30 minutes and again 15 minutes before an upcoming appointment, and has to be dismissed rather than disappearing on its own.
Review your booking process
Tell us how your team currently books viewings and collections. We'll show you how it looks on one shared calendar.
